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Meeting Minutes 10/26/2020

  1. Call to Order   

  2. Roll Call

Present: Thy, Christina Chambers, Anuja, Teagan, Kenny, Cynthia, Tania, Jemil, Chidera, Maya, Ornella, Bailey, Hayden

Proxies:  

Excused: 

Late: Hayden

Absent: Jhossep, Anbareen 

 

  1. Open Hearing

 

  1. Approval of the Minutes

 

  1. Approval of the Agenda

 

  1. New Business

    1. Gentle professionalism reminder

    2. Budgetary Member Elections

      1. Teagan- Congratulations!

      2. Cynthia- Congratulations!

      3. Bailey

  2. Old Business

    1. Third Funding Cycle

      1. Vietnamese Student Association “Lunar New Year Show” February 20th, 7:30 PM - Chidera & Teagan

        1. Questions

          1. How will you advertise to students outside VSA?

          1. Advertising 

            1. General - $200.00 - $350.00

          2. Contract & Licensing

            1. AJ Rafael - $1,000.00 - $1,000.00

            2. Thuy Music - $800.00 - $800.00

            3. Lion Dance Team - $500.00 - $500.00

          3. Total: $2,500 - $2,650.00 

        4. Budgetary Questions

          1. N/A

        5. Motion to bundle the total for the requested items for VSA’s “Lunar New Year” Event.

        6. Motion to approve CEB funding of $2,650 for VSA’s “Lunar New Year” Event.

          1. Motion passes 6 - 0 - 1

    2. Second Funding Cycle

      1. SHPE and UMAS y MECHA “ACTIVATE SLAM Poetry Workshops & Open Mic” November 7th-9th - Anuja and Thy

        1. Update: their advertising should be coming in soon

        2. Failed allocated funds

          1. Sending secondary documents for authorization

    3. Elijah McClain Event

      1. Updates

        1. Final musicians list

          1.  

            1. All poc, focus on poc composers

        2. Final speakers list (6)

          1. Emmanuel Howard

          2. Isaiah Chavous

          3. Audrea Fryar

          4. Dawn Bulbula

          5. Karia White

          6. Kenny Blackwell

          1. Steven Thai:  

        4. Show me the money

          1.  

          2. Missing Macky invoice

        5. Promotional materials

          1. Team photos/stills

          2. BTS clips/still

          3. Carson has a plan

          4. Meeting being solidified

        6. We need a: 

          1. Run of Day

            1. Everyone scheduled with their filming slots

          2. And a list of all people present

            1. People placed in different areas to follow restrictions

          3. Shoot day: November 7th, Saturday

          4. Mother McClain must approve video first

            1. Give until holidays for answer

          5. Find a release date to heighten impact 

            1. Must plan a production release advertising campaign 

        7. Budget

          1. Must be approved as soon as possible, before next Monday

          2. Must respond through email to solidify budget

            1. Even when a budget is approved, does not mean they will receive money right away

          3. Waiting on Macky invoices

  3. Officer Reports

    1. Advisor(s)  

      1. S/o to Tania and Ken on the event last week!

      2. Fourth Funding Cycle: Budgets due November 4th 

      3. Exec 1 on 1s this week (please put your availability below)

        1. Ken: Thurs: 9AM-2PM, Fri: 11:30-1:30PM 

        2. Tania: Friday 1:30-4 works :)

        3. Chidera 9-10 all week, Friday 2:30-5

        4. Anuja (already scheduled)

      4. Events:

        1. /halloween-2020 

        2. /studentaffairs/fall-events 

        3. CSI 2nd Round Book Club

    2. Leg Council

      1. No updates

    3. UGGS Liaison

      1. Absent

    4. CUSG Liaison 

      1.  

    5. Webmaster

      1. Absent

    6. Social Media Coordinator

      1. Headshots! Due November 2nd

        1. Bailey can take headshots if y’all need it :)

          1. If you need a headshot, click here:  

      2. Voting campaign

        1. If you have pictures of you voting or dropping off ballots or whatever send them to me! 

      3. Social Media Presence

        1. Shoutout to everyone for really pushing the event last week, let’s keep it going!

        2. Post notifs need to be ON

        3. New members: please follow us :)

    7. Student Outreach Coordinator

      1. Funding for TedX 鶹Ѱasked about funding for next semester, link was sent to answer questions

        1. Inquiring whether they should apply for two funding cycles - they should apply for one (March sounds like a better idea)

      2. Fourth funding cycle beginning November 4th

      3. Potential additional funding cycle (?)

        1. Based on timing, we can have another funding cycle for April 

    8. Speakers Coordinator

      1. Fantastic job Ken and Tania

      2. No update 

    9. Assistant Speakers Coordinator

      1. No updates

    10. Marketing Coordinator

      1. Get your flu shot! We out here in the middle of a pandemic, might as well not get the flu in the midst of it!

      2. Sarah Weddington, the Plaintiff’s counsel for Roe v. Wade is speaking with the pre law society- if you’re interested in joining hit me up

    11. Secretary/Historian

      1. Ken and Tania, you did amazing! Great job, loves. Look at your emails

    12. Chair

      1. Ornella, Cynthia, and Teagan- please keep your eye out for a Zoom invitation for Legislative Council this Thursday.

      2. Jemil, Tania, and Ken, please arrange a time to meet with me about the Elijah McClain event:

 

  1. Adjourn - 8:16 PM

Off