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Meeting Minutes 3/29/2021

  1. Call to Order   

  2. Roll Call

Present: Anuja, Chidera, Bailey, Chidera, Jemil, Jhossep, Kenny, Maya, Teagan, Anbareen

Proxies:  

Excused: Tania, Bennett, Cynthia, Ornella

Late: 

Absent: Audrea

  1. Open Hearing     

  2. Approval of the Minutes

  3. Approval of the Agenda

  4. New Business

    1. ISS Event Attendance

      1. Present - thank you!

        1. Bailey

        2. Chidera

        3. Anuja

        4. Jhossep

        5. Ornella

        6. Tania

        7. Teagan

      2. Excused

        1. Cynthia

      3. Absent

        1. Jemil

        2. Audrea

        3. Ben

        4. Maya

        5. Kenny

        6. Anbareen

    2. Feedback Requested from Schuyler’s Team

      1. Did Schuyler's talk meet your expectations and if so, how?

        1. Yes, appreciated (1) the explanation of his story and how he described things- he was so prepared he hit on many of our questions- (2) the explanation of vocab pertaining to the trans community

        2. Learned a lot from the conversation and was easy and relaxing

      2. What didn't work or what should Schuyler change, do more of, do less of?

        1. Being cognizant of the speech vs. interview question time

        2. Continue answering the question in the way that he did. It was quite conversational and relaxed.

        3. Really enjoyed the picture that accompanied his presentation

      3. Would you recommend Schuyler's session to a colleague or friend - and if so, how would you describe him and/or his speech to others?

        1. Would recommend him to speak to organizations that we work with on our campus like the Brazen Project and GSA

    3. Bylaws Committee Update

      1. Met briefly today

      2. Done with the first draft of the updated bylaws

      3. Be prepared to submit any revisions by next Monday (4/5) for the bylaws if you have any concerns. 

      4.  

    4. Elijah McClain Tribute Update

      1. The final cut is done and the McClain family has approved of a viewing for 鶹Ѱstudents 

        1. Shout out to Kenny for making it happen both in the beginning and now :)

        2. We need to check and make sure they are also ok with an online release

      2. A full marketing campaign is in creation so we need a release date set 

        1. Preferably mid-April to give space to process current events and so as to not “mix” them for lack of better wording

      3. Once release is set, marketing schedule will be put together and rolled out

        1. All participants are aware the project is finished and has been approved for rollout and are waiting for marketing materials and have been sent their individual cuts to enjoy and keep as a personal “sneak peek” 

      4. MASSIVE thank you to every single one of you for supporting this project the entire way through. It took almost a year start-to-finish but we all made it happen no matter what! Jemil and I are so thankful for all the help and support from all of you and we couldn’t have done it without every single one of you ❤️

      5. Request for $600 in additional funding 

        1. Funding for additional post production work on the tribute 

        2. Give feedback regarding how long the tribute took to come together. 

          1. Questions for Carson

            1. Why specifically the additional 600 dollars that he needs? (need invoice)

            2. Did he let you know about needing additional funding at any point before now?

              1. Yes, but it was understood that anyone who helped with production would be allocated a portion of Carson’s salary.

              2. Jake and Carson have the same rate and thus exceeded the allocated $600 to complete the tribute

          2. Potentially have Carson come in to answer our questions.

            1. Jemil will invite Carson to our next meeting and process the payments for Jake and the sound engineer.

      6. Need to send out thank you cards for the tribute participants 

    5. JJ Update

      1. Interviewers need to be decided by today

        1. Anuja

        2. Maya

      2. Questions are due to Christina by Wednesday (3/31) at 3pm

        1. You will need about 20 questions (just in case). Please prioritize and order the questions during the creation period instead of right before the event.

        2. We have plenty of questions from attendees for audience Q&A.

    6. Speakers Discussion

      2. Breakout Rooms

    7. Yoo Inji Application

      1. Has everyone had time to review?

      2. Discussion

        1. Pros

          1. Has organizing experience

          2. Diverse background informs her intersectional view of the world

          3. Appreciate her flexibility with Wifi issues and submitting more information

          4. Came off as very attentive 

        2. Concerns

          1. Explicitly mentioned she would not be in person in Boulder until Fall

          2. Did take a decent amount of time to respond back to Jemil’s emails

      3. Motion to admit Yoo Inji as a CEB Associate.

        1. 8 - 1 - 0

  5. Old Business

    1. Fifth Funding Cycle

      1. VeRVE “Spring Showcase 2021,” April 17th/18th - Kenny and Bailey

        1. Update: Asked for logos and Ken sent them over

      2. TEDx鶹Ѱ“Bounce,” April 11th, 12:00 PM - Maya and Cynthia 

        1. Update: Filming is finished, doing film editing

        2. Putting paid advertisements on Instagram & Facebook

          1. Professional photos for event taken

  6. Officer Reports

    1. Advisor

      1. Fall 2021 (Email from Provost)

      2. Involvement Award Review

      3. Sent out Doodle Poll to Exec Team (current and future)

      4. Please share out JJ Event info.

      5. Exec Team Meetings this next week-Fill out if you did not. Do these times still work for this week? (I’m out of office 4/2)

        1. Anuja (these times still work for me)

          1. T/TH 2:00-3:45 PM

          2. W/F 3:00-5:00 PM

        2. Jemil

          1. Monday 10:00 am 3:00 pm

          2. Friday 10:00 am 3:00 pm 

        3. Tania

        4. Chidera- 9-11 T/Th (These times are for the following week)

        5. Ken - M/W 11-1

        6. Maya: M 4-5, F 12-1

      6. Upcoming Events (DSCC/CISC)

        1. March 29th-April 2nd 11am-2pm C4C N320: Self and Community Love Grab and Go

        2. April 7th 5pm: Anti-Racism in the Time of COVID 

        3. April 14th 5pm: Asian and Pacific Islander Stories of Triumph, Joy, and Success with CISC

    2. Leg Council

      1. Absent- Diversity and Inclusion training today for Leg

    3. GPSG Liaison

      1. Applications for the Teaching Excellence Award and Outstanding Research Assistant Award are now open and close on April 16. Link to apply here.

      2. Applications for the Diversity, Equity, and Inclusion Award are open and close on March 31. Link to apply here.

    4. CUSG Liaison 

      1. Absent

    5. Webmaster

      1. No Updates

    6. Social Media Coordinator

      1. I miss you all so much, so sorry I couldn’t be here tonight :(

      2. Happy Passover to all those who celebrate!

      3. I want to coordinate a tribute watch party so text me if you’re down and let’s make it happen!

      4. April 21st- Food Pantry

      5. CUSG Elections week coming up. Opens on the 5th on Buff portal

    7. Student Outreach Coordinator 

      1. Training Teagan

      2. Process post production payments and reaching out to Carson 

      3. Held meeting with MSA, MESA, and CUPD

      4. Budgeting season is over in CUSG!

    8. Speakers Coordinator

      1. Thank you for the speaker’s discussion!

    9. Assistant Speakers Coordinator

      1. No updates

    10. Marketing Coordinator

      1. No updates

    11. Secretary/Historian

      1. No updates

    12. Chair

      1. Going to send the first draft of bylaws to Sen. Carias next Monday

  7. Adjourn - 8:01 PM 

Off