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Meeting Minutes 03/07/22

  1. Call to Order   

 

  1. Roll Call

Present: Anuja, Teagan, Maya, Taylor, Josh, Allie, Jemil, August, Ornella, Inji, Bailey, Apoorva, Aneesh, Sydney, Alexis

Absent: 

Excused: Cole

 

  1. Open Hearing 

 

  1. Approval of the Minutes

 

  1. Approval of the Agenda

 

  1. New Business 

    1. Teagan will be subbing in for Chair today.

    2. Angelica Ross Event Reflection

      1. Positives

        1. Amazing moderators - go Taylor!!!!

        2. The small crowd made the event really comfortable and intimate - 74 on Zoom (50+ viewed the whole thing) plus about 40 in person

        3. While advertising was on a time crunch, the marketing looked really good

        4. Good on all of us for engaging with Angelica, keep doing this for future events

      2. Improvements

        1. Microphone issues - Glenn Miller people told us we didn’t need soundcheck for moderators

          1. This was not good, let’s insist on a soundcheck next time

        2. Advertising timeline was not ideal because everything was delayed due to Simu Liu - next time get ahead of it

        3. Find a way to get more audience questions during the event

          1. Taylor did put up a social media link

  2. Old Business

    1. Fourth Funding Cycle

      1. Volunteers Around the World “Culture Day,” March 7th, 2022 from 5:00 - 7:00 PM in ECCR 1B40

        1. Advertising

          1. Pretty poor, didn’t see much

          2. Sent us advertising early last week

        2. Logistics

          1. Communication was very poor

          2. Funding meeting was last week with event being today - note this in their evaluation

        3. Content

          1. N/A

        4. Future Notes

          1. Please try to find a sub for you if you find out you can’t attend an event last minute

          2. Implement a rating system where liaisons rank how well orgs did in all of the above categories Aneesh Waikar

  1. Sigma Psi Zeta “Culture Shock: Remember Your Roots,” March 5th, 2022 @7:00 PM in Glenn Miller Ballroom

    1. Advertising

      1. Social media + UMC table advertising was really good!

      2. Beautiful marketing, top-notch

      3. Came directly to student org offices in UMC- super smart

    2. Logistics

      1. Started about 20 minutes late

      2. Everything else was pretty good, some tech issues

      3. We think there was a dress rehearsal

      4. One performance wasn’t on the stage so it was hard to see across the room

        1. Consistently happens in Glenn Miller

      5. On the back end- Kristelle was doing the heavy lifting on this event but it may have been too much for one person

      6. Having a second performance fell through

    3. Content

      1. K-pop dance groups

      2. Free style dance team

      3. 鶹ѰBhangra Team

      4. Greek Life Strolls

      5. WOTW

    4. Future Notes

      1. More info about rehearsal to student performers before and ahead of time

      2. Treat every organization as if they are planning an event for the first time so we don’t miss any details

      3. First question for international performers should be requesting an exact Visa timeline from the agent

  1. Fifth Funding Cycle

    1. TEDx鶹Ѱ“Breaking Boundaries,” April 2nd, 2022, 6:00 PM to 10:00 PM in Macky Auditorium

      1. Josh

      2. Updates:

        1. No updates. Will send check-in email. 

    2. International Festival “IFest 2022,” April 10th, 2022, 3:00 PM to 7:00 PM in Glenn Miller Ballroom

      1. Anuja & Cole

      2. Updates:

        1. No updates. Will send another check-in email.

    3. Graduate Musicology Society “Samba Workshop,” April 8th, 2022, 4:00 PM to 6:00 PM in Kittredge Central

      1. Bailey

      2. Updates:

        1. No updates

    4. VeRVE Collisionz “VeRVE Collisionz Competition,” April 23rd, 2022, 6:30 PM in Glenn Miller Ballroom

      1. Maya

      2. Updates:

        1.  

    5. Psychedelic Club “Cannabis and Psychedelic Symposium,” April 15th @ 4:00 PM to April 16th @ 6:00 PM, 2022, Norlin Quad and Zoom

      1. Aneesh & Inji

      2. Updates:

        1.  

    6. South Asian Student Association “SASA Show 2022,” April 16th, 2022, 6:00 PM to 10:00 PM, 鶹ѰRecreation Center (Lower Court)

      1. Anuja & Jemil

      2. Updates:

        1. Put up unapproved social media advertising. Jemil sent an email that they need to take it down and send it to us for approval.

    7. 鶹ѰBreaking Club  “Rockers Rumble 14,” April 2nd, 2022, 10:00 AM to 10:00 PM, Muenzinger Psychology

      1. Teagan

      2. Updates:

        1. No updates

    8. Hillel “Israel Fest 2022,” April 7th, 2022, 3:00 PM to 7:00 PM, Farrand Field

      1. Anuja & Allie

      2. Updates:

        1. No updates

    9. Nepalese Student Association “Nepal Night: Expedition to the Himalayas,” April 15th, 2022, 6:00 PM to 10:30 PM, Williams Village Multipurpose Room

      1. Anuja & Teagan

      2. Updates:

        1. Original costumes were not going to get here in time, so they sent us new ones. Here is the to that. 

          1. Pyaal/anklet (8): $112

          2. Bangals (5): $70

          3. Blouse/choli (8): $112

          4. Skirts (8): $168

            1. Notify them the skirts arrive between April 12th and 15th.

          5. coin belts (8): $72

          6. Total: $534

          7. Had originally funded them $ 859.76

  1. Officer Reports

    1. Advisor(s)

      1. Great job at Angelica!!!

      2. CSI AD Interviews - Let Alexis know if you’d like to/are able to attend

        1. Tuesday, March 8 at 11:15am – 11:45am

        2. Wednesday, March 9 at 11:15am – 11:45am

        3. Thursday, March 10 at 2:00pm – 2:30pm

        4. Friday, March 11 at 11:15am – 11:45am

      3. Hiring updates

        1. Maya and Bailey should be taken care of (let me know if you’re not - Bailey, got your hours)

        2. Submitted new hire forms for Allie, Taylor, Aneesh and Cole

      4. Presence troubles - sorry!! Jamey has been working tirelessly with Presence agents to get this resolved but there are still some glitches we have been seeing so thank you for bearing with us and let us know if you see this!!

    2. Leg Council

      1.  

    3. Finance Board Liaison

      1.  

    4. Marketing Coordinator

      1. Currently working on retreat

        1. Need to meet w/Alexis and Anuja again

      2. Still waiting on merch and swag for more budget info

    5. Speakers Coordinator

      1. Alexis Gonzalesand Anuja ANGO8123do we know how much we have left in budget?

        1. If not…rollover?

    6. Student Outreach Coordinator

      1. No updates

    7. Assistant Speakers Coordinator

      1. Excused

    8. Webmaster

      1. No updates

    9. Social Media Coordinator 

      1. Poster giveaway 

        1. I let the people know who won the posters 

        2. Forgot to post the giveaway winners on ig, my bad. 

      2. I have a cute idea for social media so pls be on the lookout for me in the groupme in the next week 

    10. Secretary/Historian

      1. New Birthdays: 

        1. August Pomrenke 10/09/2002

        2. Apoorva Kanekal: 05/20/2002

        3. Sydney Davidson: 05/16/2003

    11. Chair

 

  1. Great work!

  2. Apoorva, please enter your phone number next to your name below.

  1. Adjourn

    1. 8:00 p.m.

Off