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Meeting Minutes 08/28/23

  1. Call to Order   

 

Present: , Manasa (Tardy Excused), Aneesh, Allie, Taylor, Marya, Apoorva, Alexis

Absent: Teagan (Excused), Raya (Excused)

 

  1. Open Hearing 

 

  1. Approval of the Minutes

 

  1. Approval of the Agenda

  2. New Business

    1. Iliana’s Resignation

      1. Motion to approve a Leave of Absence for Iliana De La Rosa

        1. 4 - 0 - 0

    2. Liaison System

      1. Funding Cycle Dates (also on our website) 

        1. Nov/Dec

        2. Jan/Feb

        3. March

        4. April 

      2. How to be a good liaison 

        1. Emails sent for (Templates for all btw) 

          1. Post First Hearings 

          2. Post Second Hearings 

          3. Pre Spending meeting 

            1. SPECIFIC FINANCE PERSON TO MEET WITH 

              1. Pls sign up for recommended one

        2. BuffConnect Changes 

          1. Can see where we are in the process for approval 

          2. Line item breakdown for orgs to digest 

          3. All posted comments can be seen 

    3. Fall Recruitment 

      1. BIF

      2. CUnity

      3. Timeline

      4. I love Mondays - Sep. 18th from 2-3pm

    4. Post-Event Review

      1. Indigenous Mural Unveiling Ceremony

        1. Advertising

          1. Did not poster around campus

            1. Not too bad as not a lot of people were on campus 

          2. Social media presence was strong 

            1. Targeted who we thought would care 

          3. Word to mouth 

            1. Engineering staff was heavily present 

            2. BOLD center advertised 

            3. CISC sent out newsletter through email 

            4. CSI shared as well 

        2. Logistics

          1. At least 50 people 

            1. But less amount of RSVPs

        3. Content

        4. Future Notes 

          1. Very impactful event 

            1. Two people cried 

            2. RMNCC offered scholarships and connected with OYATE 

            3. Alexis received three touchyfeely emails 

            4. John (OYATE prez) gave good speech 

          2. We miss you Iliana 

          3. Engineering wants to put up plaque to commemorate 

            1. We shall be on the plaque but we don’t have to do anything logistics wise 

          4. I will post this on insta -Taylor 

          5. Sendout post events survey 

  3. ​Old Business

    1. First Funding Cycle

      1. Black Law Student Association,  “The Things We Carry: Artist Talk with Chloé Duplessis,” September 14th, 6:00-8:00 PM, Wittemyer Courtroom (Wolf Law)

        1. Liaisons: Apoorva and Marya

        2. Updates:

          1. No updates

    2. 鶹ѰCeramics Club,  “Visiting Artist Series,” September 18th-20th, 12:00 PM on 18th-10:00 PM on 20th, VAC 171/175

      1. Liaisons: Raya and Allie

      2. Updates:

        1. Will connect with Raya and team

    3. Women of Aeronautics and Astronautics,  “WoAA Conference 2023: First Take Off,” October 7th, 10:00 AM-4:00 PM, Aerospace Department on East Campus

      1. Liaisons: Teagan and Marya

      2. Updates:

        1. More to approve 

          1. Email us for future reference 

    4. Sigma Lambda Beta,  “Noche de Baile,” October 3rd, 5:30 PM-10:00 PM, Williams Village Multipurpose Room A

      1. Liaisons: Apoorva and Aneesh

      2. Updates:

          1. Motion to approve $509.72 towards the “Venue” line item for SLB’s “Noche de Baile” 

          2. 4-0- 0

          1. Motion to approve $2,400.00 towards the “Band” line item for SLB’s “Noche de Baile”

          2. 4-0-0

    5. Hindu YUVA,  “Ganesh Festival,” September 29th, 3:00 PM-no end time, Farrand Field

      1. Liaisons: Allie and Taylor 

      2. Updates:

        1. Increase to venue line item of $28.50

          1. Approved by the Chair

        2. Motion to approve additional $1,633.49 to the food line item 

          1. 4-0-0

          2. Ask about catering staff

          3. Added additional funding for 10% tip

    6. Muslim Student Association, “MSA Barbeque,” September 9th, 2:30 PM-no end time, Williams Village Field

      1. Liaisons: Aneesh and Manasa

      2. Updates:

        1. Waiting on advertising 

        2. Probation convo post event 

      3. Who is going? (Next Saturday)

        1. Aneesh

        2. Manasa

        3. Allie (maybe, but dependent on what “no end time” really means)

        4. Marya (also a maybe)

    7. 鶹ѰGaming,  “Press Start,” September 10th, 5:00-10:00 PM, UMC Glenn Miller Ballroom

      1. Liaisons: Teagan and Taylor

      2. Updates:

        1. No updates. Will send a check-in email soon. 

      3. Who is going? (Next Sunday)

        1. Aneesh

        2. ղǰ&Բ;​ċ

    8. ​​Officer Reports

      1. Advisor

        1. Don’t forget to do timesheets please! Make sure you are clocking in and out and commenting on the spreadsheet if you forget any hours (aka if I have to modify any in Kronos :)) 

        2. DSB’s event!!

        3. Please meet with me or schedule a 1-1 using my link if you’d like to check in about anything!

      2. Leg Council Liaison

        1. Absent

      3. GPSG Liaison

        1. No Updates

      4. Finance Board Liaison from Madam Chair Allie 

        1. Pre-SOR requests this week!

      5. Student Outreach Coordinator

        1. Please sign up for the BIF!!! I’m begging you

          1. Very hard push aka DO WORK NOW SO IT IS EASIER LATER 

      6. Marketing Coordinator

        1. Retreat will be Oct 13 - 15, 20 - 22 (let me know if this doesn’t work for you)

          1. This does not work for me :(- Taylor  (I have a prior commitment for a scholarship program) (I am sad) 

        2. Alexis, can we schedule a meeting to discuss retreat? (maybe Allie too?)

          1. Yesssss, please use my link:  

      7. Speakers Coordinator

        1. If you want to run for this position, please email Aneesh!

      8. Secretary/Historian

        1. No updates

      9. Social Media Coordinator 

        1. None

      10. Assistant Speakers Coordinator

        1. No updates

      11. Webmaster

        1. N/A

      12. Chair

        1. They're going to be a lot of things y’all will need to/be asked to sign up for. Please, if you have the time, sign up as soon as you can.

          1. We are down to 6 voting members right now, and we really need to get back up to full strength (or close enough) as soon as we can.

          2. The more people we have, the less it will feel like we’re all doing the work of 3 people (theoretically…)

        2. Please log into BuffConnect and see if you can set up your account

          1. We should try to have everyone here as part of CEB

          1. Sign up for at least one slot

        4. Will be at FB tomorrow

        5. Allie and Apoorva, does contain all the necessary logos

    9. Adjourn

      1. 8:30

 

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