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Meeting Minutes 02/26/24

  1. Call to Order  

 

Present: Lawrence, Apoorva, Morgan, Freya, Aneesh, Marya, Monique, Hanna, Shoshi, Kaoutar, Junior, & Sanjana

Absent: Manasa (Excused), Taylor (Excused)

Secretary: Freya

 

  1. Open Hearing

 

  1. Approval of the Minutes

 

  1. Approval of the Agenda

 

  1. New Business

    1. Welcome New Members!

    2. Introductions

    3. Dean of Students

    4. LS Event

      1. ROD

        1. Need more information until it’s done! I apologize 

          1. What time are people out of class?

            1. Apoorva: 3:15

            2. Morgan: 1:45 

            3. Freya: 5:15pm

            4. Hanna: 3:15  

            5. Junior: 3:50

            6. Monique 2:15

            7. Aneesh: 4:30 (Happy to not attend dinner and help w/ setup)

            8. Sanjana: 4:25

            9. Lawrence: 4:15p

            10. Shoshi: class ends at 3:15

            11. Kaoutar: 4:45pm  ( but I am an RA and get on call directly at 6:00pm) 

        2. Dinner attendance 

          1. Dinner is from 5:00 - 6:30 and there will be enough staff on site that we could all go! (But only come if you can make that entire time period) 

            1. Who would like to attend the dinner?

              1.  

        3. Moderators?

          1. Let me know by EOD

        1. Name

          1. Monique

          2. Morgan

      3. General Updates

        1. Some questions still need to be answered by Linda’s team/agency. Questions will hopefully be answered & logistics solidified by the 28th.  

 

  1. Old Business

    1. Third Funding Cycle 

      1. 鶹ѰCeramics - “鶹ѰCeramics Club: Visiting Artist Series Spring 2024” - Visual Arts Complex 1B20 (Auditorium) & 175 (Ceramics Common Studio) - February 1st and 2nd - 5:30-6:30 PM

        1. Liaisons: Apoorva and Hanna

        2. Updates:

          1. Hearing 03/11

      2. CUBASGA - “CUBASGA Conference” at UMC - Aspen Rooms, UMC-247 - February 24th and 25th - 9 AM - 6 PM

        1. Liaisons: Monique and Marya

        2. Updates:

          1.  

        3. Post-Event Review 

          1. Advertising 

            1. Promoted the survey during lunch and announced it on the mic

              1. 19 responses (!!!)

          2. Logistics

            1. Went to Saturday’s conference at 9:30

              1. Complaints about EP&C - didn’t set up food until the guests started arriving, windows didn’t have blinds, and non compostable utensils

              2. Event itself was well managed and executed

            2. Went to Sunday’s conference around 1:30

              1. There was a good handful of people

                1. Faculty and Grad students

              2. People came in and out 

            3. Food

              1. It was really good, people went back for seconds 

          3. Content

            1. Talked about various topics around CUBASGA

              1. When we were eating, most of the conversations related to the speaker

            2. Very heavy topics were addressed, and those who attended the event were very engaged with everything throughout the event.

          4. Future Notes  

            1. Not sure if it was on the poster, but they should’ve noted what the attire would be. 

              1. I  think it was supposed to be business casual

            2. CUBASGA members complained about EP&C causing some difficulties, so maybe some follow up with EP&C would be worthwhile. 

      3. Saudi Student Association - “Saudi Foundation Day 2024” - Will Vill - February 24 - 4-10 PM

        1. Liaisons: Taylor and Freya

        2. Updates:

          1.  

        3. Post-Event Review 

          1. Advertising 

            1.  

          2. Logistics

            1. They started a bit late, they started at 7 instead of 6

            2. The event was very important to the community.

            3. The whole event was in Arabic but the translation slides had minimal information due to the spoken nature of the event.

            4. It appeared the event was over at 8:30pm; we advise that you fill the time that the event was scheduled for.

            5. If you weren’t severely confused or in CEB, it didn’t appear that you c  ould have access to the translation slides.

            6. The breakdown of the audience appeared to be 50/50 with students and community members, but we can also ask about this.

          3. Content

            1.  

          4. Future Notes

            1. Board cannot fund the fines.

            2. Hearing 03/11

      4. Vietnamese Student Association - “VSA Culture Show” - GMB - February 24 - 5-10 PM 

        1. Liaisons: Aneesh and Taylor

        2. Updates: 

          1. Date change to 3/17

            1. Glenn Miller still but also looking at Macky 

              1. Were advised to stick to Glenn Miller 

          2. Sticking with Thuy for now

          3. Will be going with outside AV provider 

    2. Fourth Funding Cycle

      1. TEDx鶹Ѱ- “TEDxCU” - March 2nd, 2-7 PM, Macky Auditorium

        1. Liaisons: Apoorva and Manasa

        2. Updates:

          1.  Observed some unapproved advertisements posted

          2. Were confused about advertising because we allowed them to not have CEB logo on advertising, so didn’t think they had to send to us

          3. More sponsors

            1. RMU Skis

              1. A pair of skis for a student raffle, students not paying for raffle ticket

              2. using the skis to increase attendance, all students attending the event will be added to a free drawing for a pair of skis. This is an idea coming from some of our member's marketing class that centered around the idea of a giveaway to promote events. This is a huge opportunity for us to increase ticket numbers, increasing attendance. 

              3. Logo on website, logo on slideshow, thank you, free tickets

            2. Ozo Coffee

              1. 30 coffees

              2. 100 discounted coffee tickets

              3. the coffee is for the macky crew and our speakers, which helps us with the budget. The discounted tickets add promotional benefits for students, increasing attendance. 

              4. Logo on slideshow and website

            3. Liquid Death

              1. A pallet of water

            4. Hoplark

              1. Donating swag

              2. Will be given away to students to promote the event and increase much needed tickets and attendance. 

              3. Logo on website, logo on slideshow, thank you, free tickets

            5. Mush

              1. Donating 50 servings of overnight oats product

              2. More reasoning for students to engage with our tabling, higher overall engagement and ticket sales. Helps with engagements in the mornings as students walk to class, increasing attendance. 

              3. Logo on website

            6. RedBull

              1. 25 cases of product

              2. Product allows for more student engagement, Students love free red bulls on campus 

              3. Logo on website, logo on slideshow, thank you, social media post, logo on video

          4. Who can go?

            1. Freya - (2pm-4pm)

            2. Aneesh (timing unsure)

            3. Apoorva 

            4. Morgan - (3pm - whenever)

            5. Shoshi (not sure what time yet)

      2. Sigma Psi Zeta - “Culture Shock”  - March 9th, 6:30 PM-10:30 PM, Glenn Miller Ballroom 

        1. Liaisons: Aneesh and Lawrence

        2. Updates:

          1. Sent us their for approval

    3. Fifth Funding Cycle 

      1. Black Student Alliance - April 6th- 5:00PM-10:00 PM - Folsom Field - “Unapologetically Black Formal”

        2. Liaisons

          1. Apoorva 

          2. Sanjana

        3. Updates

          1. Scheduling pre-spending meeting

      2. Spanish and Portuguese Graduate Association - April 5th (12:00-5:00PM) & April 6th (9:00AM-5:00PM) - Will Vill MPR - “Spring Conference”

        2. Liaisons

          1. Taylor

          2. Freya 

        3. Updates

          1. Prespending meeting this Wednesday!

      3. African Student Association - April 13th - 6:00PM-10:00PM - Rec Center’s Lower Basketball Courts - “A Tour of Africa”

        2. Liaisons

          1. Marya  

          2. Shoshi

        3. Updates

          1. Sent for approval

          2. Potential time change to 4:30-9pm

      4. Nepalese Student Association - April 20th - 4:00PM-10:30PM - Glenn Miller - “Nepal Night 2024”  

        2. Liaisons

          1. Lawrence  

          2. Aneesh

        3. Updates

          1. No updates

      5. International Festival Committee  - April 21st - 3:00PM-7:00PM - Glenn Miller Ballroom - International Festival 2024

        2. Liaisons

          1. Taylor 

          2. Aneesh 

        3. Updates

          1. Pre-spending

      6. Society of Asian Scientists and Engineers - April 5 - 6:00PM-10:00PM - Byron White Club - AAPI All New Years

        2. Liaisons

          1. Aneesh

          2. Kaoutar 

        3. Updates

          1. Updated Budget

            1. Venue - ? - $0.00

              1. Get us a quote when you have one.

            2. Food - $8,272.54 - 

            3. Parts/Materials - $4,878.73 - 

            4. Costumes/Decorations - $676.71 - 

            5. Prizes - $767.00 - $0.00

              1. CEB does not fund prizes

            6. Total - 13,827.98 - $13,151.27

          2. Motion to approve 13,827.98 for Society of Asian Scientists and Engineers AAPI All New Years’ Event.

            1. 6 - 0 - 0

      7. Verve Collisionz - 7:00 PM-10:00 PM - Macky Auditorium - 15th Annual Competition

        2. Liaisons

          1. Morgan

          2.  Taylor 

        3. Updates

          1. They sent in some optional advertising. 

          2. Clarify the start time (6pm or 7pm?)

      8. Muslim Student Association  - April 20 - 11:00 AM-9:00 PM - Rec Center - MSA Showdown

        2. Liaisons

          1. Apoorva

          2. Junior 

        3. Updates

          1. Scheduling pre-spending meeting

      9. Marginalized Genders in Gaming - April 16 - 6:00 PM-8:00 PM - Virtual (zoom or discord) - April Speaker Spotlight

        2. Liaisons

          1. Freya

          2. Marya 

        3. Updates

          1. Still haven’t filled out when2meet, check in email sent

      10. Health Equity and Applied Learning (HEAL)  - April 10 - 6:00PM-7:00 PM - ECON 117 - Intersection of Global Cultural Awareness and Public Health

        2. Liaisons

          1. Hanna

          2. Monique

        3. Updates

          1. Prespending meeting today at 2:45 pm

            1. speaker contract; get them set up in the system, info to fill out

            2. HEAL will request ASSG for food funding

              1. Confirm if that's okay

      11. Asian Unity - April 12th - 7:00PM-10:00PM - Byron R. White Club - “Spring Formal and Banquet”

        2. Liaisons

          1. Aneesh  

          2. Monique 

        3. Updates

          1. Pre-spending meeting…

          2. Get back about the merch

      12. South Asian Student Association - April 27th - 6:00PM-9:00PM - Rec Center - SASA Show 2024 

        2. Liaisons

          1. Aneesh 

          2. Manasa

        3. Updates

          1. Pre-spending meeting went well, and just looking for advertising to be sent for approval.

      13. Psychedelics Club  - April 17 - 11:00 AM - 6:00 PM - Wolf Law Building - Cannabis and Psychedelics Symposium 2024

        2. Liaisons

          1. Lawrence

          2. Junior

        3. Updates

          1. Had pre-spending meeting with Becky

            1. Funds were not approved in BuffConnect

 

  1. Officer Reports

    1. Advisor

      1. Y’all are doing great! No updates just reach out to me if you need anything.

    2. Leg Council Liaison

      1.  

    3. GPSG Liaison

      1. No new updates

    4. Finance Board Liaison

      1. N/A

    5. Student Outreach Coordinator

      1. Please CC me on your liaison emails

    6. Marketing Coordinator

      1. Please poster!!

      3. Any conflicts on April 6 12:00 - 4:00 pm for spring retreat?

    7. Speakers Coordinator

      1. CWA to advertise our event in their newsletter 

      2. Have reached out to some orgs/professors, let me know if there are any others that have come to mind

      3. All set to place A-frame across from Starbucks

    8. Secretary/Historian

      1. N/A

    9. Social Media Coordinator 

      1. Ads are up and running

    10. Assistant Speakers Coordinator

      1. none

    11. Webmaster

      1. NONE 

    12. Chair

      1. New members please add your info down below

      2. Updates

      3. A look ahead

        1. Next week: event!

        2. 03/18: elections for secretary and one voting member

          1. Reach out to Aneesh if you’re interested in running.

      4. Q&A/CCP

  2. Adjourn

    1. 8:55pm

 

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