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Meeting Minutes 03/11/24

 

  1. Call to Order  

 

Present: Aneesh, Marya, Taylor, Manasa, Apoorva, Junior, Monique, Hanna, Freya, Shoshi, Morgan

Absent: Kaoutar (excused), Lawrence (excused) 

Secretary: Taylor 

 

  1. Open Hearing

 

  1. Approval of the Minutes

 

  1. Approval of the Agenda

 

  1. New Business

    1. LS Post-Event Review

      1. Advertising

        1. Posters, social media

          1. Lots of free advertising! 

        2. Asked CWA members to send out our advertising as well 

        3. Did we ever follow up with the broadcast man? 

      2. Logistics

        1. Several community members 

        2. Dinner 

          1. Splendid time to connect 

        3. Lots of people to help out with set up 

          1. No big concerns! 

          2. Security was good 

            1. PC, UMC, and BPD 

      3. Content

        1. Pretty good! (not to be too biased) 

          1. S/O Q&A team! 

            1. Felt so conversational rather than lecture-based 

      4. Future Notes

        1. Will try to send out a post-event survey to attendees

        2. Better space for Q&A team 

        3. Will be better prepared for controversial events due to support of this one 

  2. Old Business

    1. Third Funding Cycle 

      1. Saudi Student Association - “Saudi Foundation Day 2024” - Will Vill - February 24 - 4-10 PM

        1. Liaisons: Taylor and Freya

        2. Updates:

          1. Hearing 03/18

          2. Fined for outside food

            1. Asked to go to SAFE meeting on 03/12

      2. Vietnamese Student Association - “VSA Culture Show” - GMB - March 17th - 5-10 PM 

        1. Liaisons: Aneesh and Taylor

        2. Updates: 

          1. Budget fully updated in BuffConnect 

          2. Who’s going? 

            1. Taylor 

            2. Manasa (7-8pm)

            3. Aneesh (not sure when)

            4. Apoorva (5 pm)

            5. Freya (5pm-7pm)

            6. Monique (tbd)

            7. Hanna (tbd)

    2. Fourth Funding Cycle

      1. Sigma Psi Zeta - “Culture Shock”  - March 9th, 6:30 PM-10:30 PM, Glenn Miller Ballroom 

        1. Liaisons: Aneesh and Lawrence

        2. Updates:

          1. Miscalculation with budget request

            1. $243 additional funding approved

          2. Waiting for quote from PC

        3. Post-Event Review

          1. Advertising

            1.  

          2. Logistics

            1.  

          3. Content

            1.  

          4. Future Note

            1.  

    3. Fifth Funding Cycle 

      1. Black Student Alliance - April 6th- 5:00PM-10:00 PM - Folsom Field - “Unapologetically Black Formal”

        2. Liaisons

          1. Apoorva 

          2. Sanjana

        3. Updates

          1. Prespending meeting today! 

            1. Still waiting on PC quote but meeting is scheduled for this Wednesday 

      2. Spanish and Portuguese Graduate Association - April 5th (12:00-5:00PM) & April 6th (9:00AM-5:00PM) - Will Vill MPR - “Spring Conference”

        2. Liaisons

          1. Manasa

          2. Freya 

        3. Updates

      3. African Student Association - April 13th - 6:00PM-10:00PM - Rec Center’s Lower Basketball Courts - “A Tour of Africa”

        2. Liaisons

          1. Marya  

          2. Shoshi

        3. Updates

          1. No updates 

      4. Nepalese Student Association - April 20th - 4:00PM-10:30PM - Glenn Miller - “Nepal Night 2024”  

        2. Liaisons

          1. Lawrence  

          2. Aneesh

        3. Updates

          1. Waiting on updated quote from PC

      5. International Festival Committee  - April 21st - 3:00PM-7:00PM - Glenn Miller Ballroom - International Festival 2024

        2. Liaisons

          1. Taylor 

          2. Aneesh 

        3. Updates

          1. Pre-spending meeting was had 

            1. Paperwork for gifts since a couple are above $50 

      6. Society of Asian Scientists and Engineers - April 5 - 6:00PM-10:00PM - Byron White Club - AAPI All New Years

        2. Liaisons

          1. Aneesh

          2. Kaoutar 

        3. Updates

          1. Still waiting on the Byron White quote

          2. Pre-spending meeting this week

          3. New Funding

            1. Food - $1,340.00

            2. Waste Services - $188.00

            3. Total - $1,528.00 

              1. 7 - 0 - 0

 

  1. Verve Collisionz - April 7 - 7:00 PM-10:00 PM - Macky Auditorium - 15th Annual Competition

    2. Liaisons

      1. Morgan

      2.  Taylor 

    3. Updates

      1. Pre-spending meeting scheduled for Friday, March 15th, 9:30 am

  2. Muslim Student Association  - April 20 - 11:00 AM-9:00 PM - Rec Center - MSA Showdown

    2. Liaisons

      1. Apoorva

      2. Junior 

    3. Updates

      1. No updates!

  3. Marginalized Genders in Gaming - April 16th - 6:00 PM-8:00 PM - Virtual (zoom or discord) - April Speaker Spotlight

    2. Liaisons

      1. Freya

      2. Marya 

    3. Updates

      1. Sent another email this morning 

      2. Will look into their non-responsiveness -Taylor 

  4. Health Equity and Applied Learning (HEAL)  - April 10 - 6:00PM-7:00 PM - ECON 117 - Intersection of Global Cultural Awareness and Public Health

    2. Liaisons

      1. Hanna

      2. Monique

    3. Updates

      1. No updates; sending us their marketing when done

  5. Asian Unity - April 12th - 7:00PM-10:00PM - Byron R. White Club - “Spring Formal and Banquet”

    2. Liaisons

      1. Aneesh  

      2. Monique 

    3. Updates

      1. No updates

  6. South Asian Student Association - April 27th - 6:00PM-9:00PM - Rec Center - SASA Show 2024 

    2. Liaisons

      1. Aneesh 

      2. Manasa

    3. Updates

      1. Advertising approved

      2. Advertising started showing up on social media 

 

  1. Psychedelics Club  - April 17 - 11:00 AM - 6:00 PM - Wolf Law Building - Cannabis and Psychedelics Symposium 2024

    2. Liaisons

      1. Lawrence

      2. Junior

    3. Updates

      1. Was their advertising approved?- Taylor 

 

  1. Officer Reports

    1. Advisor

      1. SSA SAFE meeting tomorrow

      2. Involvement Awards! Please submit a nomination by March 15!

        1. Awards ceremony is April 16 (4-6pm)

      3. Interested in Space Allocation Committee? LMK!

    2. Leg Council Liaison

      1. Budget Bill in Progress

    3. GPSG Liaison

      1. No new updates

      2. Just wanted to say that there were staff who attended the LS event from Ecenter, they praised the event- “It was wonderful that CEB did a great job with the event irrespective of controversies faced and especially the Questions asked in Q&A were very informative!!”

    4. Finance Board Liaison

      1. N/A

    5. Student Outreach Coordinator

      1. Remember to remind organizations about the spending event surveys and send in their advertising ASAP

      2. SASE is the only budget I have left to update

        1. Hoping it will be complete after tonight 

    6. Marketing Coordinator

      1. Ideas for food for retreat (April 6th, 12:00 - 4:00) - we will walk there

        1. Peckish 

        2. Kim’s Vietnamese

        3. Illegal Pete’s

        4. Half Fast

        5. Gaia Masala and Burger

    7. Speakers Coordinator

      1. I have received so many positive messages about the LS event so thank you all again for your work!

    8. Secretary/Historian

      1. N/A

    9. Social Media Coordinator 

      1. N/A

    10. Assistant Speakers Coordinator

      1. CCP?

        1. UMC’s Student art program is an idea

    11. Webmaster

      1. N/A 

    12. Chair

      1. A look ahead

        1. 03/18: 

        2. SSA Hearing at 8:30

        3. elections for secretary and one voting member

          1. Reach out to Aneesh if you’re interested in running.

      2. Bylaw Review

      3. Note:

        1. Can we provide/store feedback for events on BuffConnect

  2. Adjourn

    1. 8:25

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