Subrecipient and Participant Support Reallocation

Subrecipient and Participant Support Costs are restricted budget categories. Funds assigned to these restricted categories:

  • Cannot be increased, decreased, or used for other purposes without review and approval by the Office of Contracts and Grants (OCG)
  • Are accounted for separately in the financial systemÌý

To initiate a request to increase or decrease the funds in one of these restricted categories, the Principal Investigator (PI) and department must submit a Subrecipient and Participant Reallocation form to OCG. This form: Ìý

  • Shall be prepared accurately by the PI and department by referencing current financial information and ensuring that appropriate funds are available in impacted categories
  • Shall document how funds are moving to and from the restricted fund categoriesÌýÌý

Subrecipient and Participant Support Reallocation FormÌý

Once completed, email the form to ocg@colorado.edu. If you have questions about completing the form, contact your Contract or Grant Officer directly.Ìý

OCG team members, including Contract, Grant, and Subcontract Officers, will review the form and agreement terms to coordinate next steps.Ìý

Sponsor Approval

If sponsor approval is required for the reallocation, the Contract or Grant Officer will request additional documentation required by the sponsor from the PI and department.

  • If a revised Project Budget is necessary for Sponsor approval, the PI and department are responsible for revising the internal budget or sponsor formatted budget.Ìý
    • OCG is not responsible for verifying totals or the availability of funds.
  • Once required documentation has been obtained, the Contract or Grant Officer will submit a formal request to sponsor.
  • Once sponsor approval is received, OCG will move forward with processing the reallocation.Ìý

If sponsor approval is not required, OCG will move forward with processing the reallocation.ÌýÌý

Adding a New Subrecipient

If the reallocation adds a new subrecipient, initial subagreement documentation must be sent to your Subcontract Officer, including:

Deobligating Funds from an Active Subagreement

If the reallocation deobligates (i.e. removes) funds from an active subagreement, the Subcontract Officer must formally amend the subagreement to deobligate the funds before the reallocation of funds can be processed in InfoEd. ÌýFor more information, please watch the .

Need help?

Email OCGSubs or find your Subcontract Officer in the Unit Directory.